Begin with a greeting Always open your email with a greeting,such as “Dear Lillian”. If your relationship with the reader is formal,use their family name (eg. “Dear Mrs.
Thank the recipient If you are replying to a client’s inquiry,you should begin with a line of thanks.
State your purpose If you are starting the email communication,it may be impossible to include a line of thanks. Instead,begin by stating your purpose.
Add your closing remarks Before you end your email,it’s polite to thank your reader one more time and add some polite closing remarks.
End with a closing The last step is to include an appropriate closing with your name. “Best regards”,“Sincerely”,and “Thank you” are all professional.
How to prepare for email writing?
Briefly state your purpose for writing in the very beginning of your message.
Be sure to provide the reader with some context.
Use paragraphs to separate thoughts (or consider writing separate emails if you have many unrelated points or questions).
Finally,state the desired outcome at the end of your message.
How to be perfect in email writing?
Use all capital letters (known as SHOUTING). This is hard to read since we recognize shapes as well as letter groups.
Flame. This means sending messages that are considered inflammatory,contain insensitive language,or fire off a fast negative response.
Read messages waiting to be picked up from a printer.
How to write a formal email?
Use a proper salutation. Always open a formal email with a salutation. Addressing the recipient by name (if known) is preferred. Include the
Introduce yourself in the first paragraph (if necessary). If you are writing to someone you don’t have an existing relationship with, such as a new
Prioritize the most important information. Once you’ve introduced yourself and the general reason you’re writing, you can follow up with the body
Get to the point. For a formal email, it’s ok to be direct, as long as you are polite. Beating around the bush will only lose your reader and make
